Cloud Computing for Small Business: It’s All About 3 Apps
Every business uses technology at some level, and every business has certain fundamental needs which are most frequently met through the use of computing technology. Regardless of business type or size and independent of industry orientation, there are 3 fundamental things which every business does which means that there are 3 fundamental application types or solutions which every business will buy at some point. These 3 application types, which could be distilled down to just “applications”, have become so broadly used in business and so widely recognized as the standards that their names are often used instead of the term representing the functionality they provide. When it comes to cloud computing for small business, it’s all about these 3 applications.
In what are now referred to as “legacy” or “traditional” models, these products would generally be purchased as software and associated hardware to run it, and would be installed and managed on the local premises. With cloud computing models, the solutions may be purchased or subscribed as managed infrastructure and application licenses, or as a full service subscription (SaaS). Regardless of the service model, the applications are the key to the customer win. While cloud computing may be challenging how IT products and services are sold and delivered to customers, it is not fully impacting which solutions customers are actually looking for. Over the past 16 years this has been the reality, and it may take another decade before these products are unseated from their top positions simply due to the inertia of the installed bases they’ve already developed. Service providers have found (or will find) a way to deliver these applications in cloud computing style, or small businesses will simply not move everything to the cloud very quickly. It is really just that simple, and I’ll explain why.
1. Communicating is an essential need for every business. Whether it is communication via phone, fax, email or otherwise, businesses will communicate and they will purchase products which help them do it better. The standard for business email communications has become Microsoft Exchange, which is now available as a highly affordable subscription service from Microsoft or from a wide variety of commercial MS Exchange hosting providers. Certainly the popularity and growth of hosted Exchange supports the argument that not only is MS Exchange mail very widely used in businesses of all sizes, but that it is also highly acceptable as a hosted solution because users retain desired functionality and are able to benefit from a variety of add-ons and additional services from their hosted Exchange email provider. The other thing about hosted Exchange is that the user can still use MS Outlook on their desktop to get their mail. Now we’re back to the desktop application again. Regardless of what mail server and service the user has, they are often more attached to using Outlook than they are to the mail service. In fact, when you ask a fairly non-technical user what they use for email, they’ll often say they use Outlook (the desktop client, not Outlook.com).
2. Producing Information is another essential need for every business. Whether the information is produced for internal or external use, there is a lot of information created to inform various people about the business. Documents, spreadsheets and presentations are used in every business, and productivity applications help people create them. The standard in this area is Microsoft’s Office suite of products which includes Word, Excel and Powerpoint. It isn’t unusual to have someone suggest “making a powerpoint to get the message across”, rather than using the word “presentation”, and does anyone expect to get a document not in .doc format? When users ask for productivity products, they usually ask for Office software and they usually mean Microsoft Office suite products.
The broad use and proven suitability of these products has well established them as the standards for use in business. While these applications are now available as limited-functionality web-based applications, most businesses continue to rely on the desktop products which resulted in myriad file sharing and “collaboration” tools which work with the Office products. Microsoft recognized the value of having the feature-rich productivity applications available in hosted and managed service models (as hosted applications rather than true web-based apps), and made the products available for licensing and distribution via their Service Provider License Agreement (SPLA). Microsoft (direct and via partners) also offers Office 365, which provides licensing for Office desktop applications and/or hosted Exchange email services.
Hosts with cloud servers and managed infrastructure and VDI solutions are all facing this truth: their services are useful when there are applications running on them, and among the most frequently requested applications are the Office apps. This is why so many providers offer not only cloud servers and virtual desktop solutions, they add value to their service by also offering the Microsoft Office products. At least in the case of MS Office, service providers have recognized that certain fundamental applications must be present in order for the server or desktop to have value for the SMB customer. After all, “moving the server to the cloud” doesn’t solve the problem if all the apps remain on the local PCs.
And then we come to the final application – the last fundamental small business application for service providers to focus on. It is with this application that hosting companies will make real impact in moving their small business customers from local to hosted applications, virtual desktops, and the world of cloud servers and managed hosting.
3. Keeping score, or accounting, is the final absolute and fundamental business function which exists in every business regardless of size, type or industry. This is another area where service providers are focusing, realizing that within the realm of small business accounting there is a single standard product line which serves the exact profile of the target SMB/SME customer: Intuit QuickBooks desktop products.
When challenged to find a single application solution which addresses a fundamental business need, is not oriented towards a particular industry segment, and which is likely to drive increased usage simply due to existing market penetration and sales – there is only one name that answers, and it is QuickBooks, most specifically the Pro, Premier and Enterprise desktop editions.
Looking further into the problem reveals that there may be more options for small business accounting emerging in the SaaS market, but this doesn’t help the hosting companies looking to increase usage on their own platforms. Additionally, while new and emerging solutions may be introducing options for very small business, the activity actually serves to increase awareness of and usage of computerized accounting solutions, resulting in increased share of the market looking for and purchasing these solutions – increasing the overall market for SMB accounting products and providing an opportunity to sell QuickBooks solutions to those new users. Further, Intuit QuickBooks remains the dominant choice once the business has needs beyond simple invoicing and bill payment, and continues to see growth in product sales and distribution for this reason.
It’s also true that, once a business has itself “invested” in an accounting product, change is not something considered easily. In many (most?) cases, the business is more closely tied to their financial systems than they are to their service provider. If the provider can’t work with the software, the business is likely to seek services from another provider.
Moving everything but finance to the cloud is not an option for most businesses, either. Particularly with small business/small enterprise, there are generally systems which serve a broad business need and not a single function. QuickBooks is not just a back-office accounting product. It also provides some front-office functionality, such as storing general customer information, handling invoicing, inventory management, job costing and other functions. It is essential that service providers not minimize the importance of this solution in their target client operation.
The financial system is not an island and is often integrated with or connected to other applications and data. Even though the QuickBooks desktop products are designed to suit businesses up to 250 employees, it is unlikely that a business will have all 250 people running QuickBooks. Rather, the product may be used by 2 or 3 people in the accounting department, or possibly by up to 30+ users in an Enterprise deployment where the product serves more operationally oriented functions. The rest of the company is likely using MS Office and email as suggested earlier, and perhaps some other operational or business specific product which may integrate with QuickBooks. The point is that it’s unwise for service providers to minimize the importance of the financial software and systems, even if those solutions are used by only a very few of the total number of users within the organization.
More evidence suggesting that the name QuickBooks has become almost synonymous with small business bookkeeping is visible within the accounting and bookkeeping industry, where bookkeeper training programs focus as much on the QuickBooks product (if not more so) than on actual accounting fundamentals. Businesses hiring bookkeepers don’t ask for bookkeeping experience, they ask for QuickBooks experience. If a small business owner asks his accountant what product to use, it’s a good bet that the accountant will recommend, and possibly even set up, QuickBooks for the client. There is momentum there which cannot be argued with, and it represents significant opportunity for those who have platforms to run the stuff. Weirdly, QuickBooks desktop editions and other desktop-based financial products available in a cloud hosted model represent a last and final element which is driving broad adoption of cloud servers and hosted desktops within the SMB markets.
It is all about the apps, but not just any apps. It’s about the apps small businesses need, want, know, and currently use. Service providers who can offer their customers these applications as cloud service – as managed applications on a cloud server or VDI platform – are in a position to serve the broadest base of SMB/SME customers. Talk about addressable market… at that point, it becomes a simple function of exposure as the value proposition is undeniable (and barrier-free).