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Building Smarter Businesses

Achieving Growth, Efficiency and Sustainability Through Greater Business Intelligence

Every business needs to know how they’re doing so they can find ways to do better. This is what business intelligence is, and it’s the key to taking advantage of new opportunities and building success.

Consider the IBM commercials that were aired, about developing models for the prediction of traffic conditions in Singapore and “infusing intelligence into the systems and processes that make the world work”.   What they’re saying makes sense, but most business owners would likely say that it addresses bigger issues and doesn’t really speak to them. Yet those messages are for even the smallest of enterprises because you must really understand what’s happening in a business – and how it’s happening – to improve and excel.

The ability to leverage technology to collect data and analyze it in real time can make a huge difference, whether it is in a small business or a global system. With an intelligent approach to enabling the enterprise, we can build smarter and stronger businesses.

“Together, we have to consciously infuse intelligence into our decision-making and management systems, not just infuse our processes with more speed and capacity . . . We are moving into the age of the globally integrated and intelligent economy, society and planet. The question is, what will we do with that?”

former IBM chief executive Sam Palmisano

Business software and systems have reached the point where data collection and raw business intelligence is being gathered in real time by businesses small and large. This is where businesses must transform, replacing paper-based systems with digital workflows and enabling the collection of real-time information as data for analysis.

Forward-thinking accounting and finance professionals realize that accounting is not simply the final resting place for after-the-fact financial data. The finance department is where collected data is turned into actionable information, and information is power.

The competitive landscape for businesses of all kinds is changing along with the progress and adoption of technology.  Business owners and accountants should learn to use the tools which will help them find the patterns and trends in the system that help to forecast more accurately.

Working with NOOBEH cloud services and Mendelson Consulting, accounting professionals and business owners can implement the agile platforms and connected technologies to help achieve the benefits of growth, efficiency and sustainability envisioned by the Smarter Planet initiative.

jm bunny feetMake Sense?

J

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The nasty surprises hackers have in store for us in 2018

“Hackers are constantly finding new targets and refining the tools they use to break through cyberdefenses. The following are some significant threats to look out for this year.

More huge data breaches

The cyberattack on the Equifax credit reporting agency in 2017, which led to the theft of Social Security numbers, birth dates, and other data on almost half the U.S. population, was a stark reminder that hackers are thinking big when it comes to targets. ..

Ransomware in the cloud

… The biggest cloud operators, like Google, Amazon, and IBM, have hired some of the brightest minds in digital security, so they won’t be easy to crack. But smaller companies are likely to be more vulnerable, and even a modest breach could lead to a big payday for the hackers involved.

The weaponization of AI

This year will see the emergence of an AI-driven arms race. Security firms and researchers have been using machine-learning models, neural networks, and other AI technologies for a while to better anticipate attacks, and to spot ones already under way. It’s highly likely that hackers are adopting the same technology to strike back…”

Source: The nasty surprises hackers have in store for us in 2018

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Run Your [New, Small, Growing] Business from Anywhere

The office for a small business used to be where all the work got done.  The hub of activity and productivity for a small business, the office was where you could connect with team members and co-workers and generally keep on the same page with what was going on in the business.  Customer orders are taken, those orders are fulfilled, and bills are paid – all from the small business office.  Yet today’s small business isn’t tied to the office location any longer.fishingpoles

Mobility and the cloud now provide businesses with mobile office options that allow users to get their jobs done no matter where they happen to be.  Business moves at a fast pace, and mobility and remote access solutions help companies be more nimble.  Collaborating while on the go and exchanging ideas and concepts quickly helps businesses be more agile and better-able to meet changing customer needs.  Successful small business owners leverage mobility and action to beat the competition.

The cloud and Internet-based computing lets small businesses access and benefit from IT solutions that were previously only available to enterprise organizations.  Better IT means being more competitive, giving smaller businesses a leg up and positioning them among even the largest of competitors. For the business owner, the freedom of being able to manage the entire business from anywhere delivers a freedom and flexibility previously unimagined.

Here are some ways hosted and cloud-based IT can help small businesses overcome everyday business challenges:

Reduce or Eliminate the Need for a Physical Office

Starting a business is tough, and many small business owners decide to use their own homes as a business location rather than forking over a bunch of lease money to a commercial realtor.  Using hosting application services and cloud technologies can help keep team members and co-workers working together, no matter where they are located.  Many businesses are able to get off the ground and operating successfully without ever having an established office.

Work when it Works for You

Remote desktops and hosted applications deliver functionality to users no matter where or when they need to work.  With ready access to everything needed to get the job done, workers are able to be productive even when they’re not at a desk (or even a computer!).  Smartphone and tablet apps can make working from a mobile device highly effective, extending productivity and capability to workers whenever and wherever it is required.

Keep Everyone on the Same Page

When systems are centrally located and accessed, it is easy to keep everyone on the same version, the same edition, and the same page.  No matter where users are located, documents and application data are kept in sync, ensuring that everyone is working on the most current information available.  Mobile access to applications and data keeps information from being distributed to various devices, making revision control easier and providing better protection for valuable business information.

Mobile computing and the cloud make it easy for small businesses to have better IT that enhances productivity and supports growth.  Reducing capital costs and exchanging large technology investments with affordable monthly subscription service gives small businesses the boost they need to implement the solutions and services which will develop and improve collaboration, streamline workflows, and reduce overhead costs while enabling a fast-paced and agile business ready to meet any challenge.

jmbunnyfeetMake Sense?

J

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Why Offering Anytime, Anywhere Work Works

Why Offering Anytime, Anywhere Work Works

An Anytime, Anywhere Work Survey was completed by ConvergenceCoaching, LLC this spring, and they’ve published the results.  In the survey, they asked firms to provide feedback on the results of flexible work programs, asking for both the good and the bad aspects of having an anytime/anywhere working model.  It isn’t much of a surprise that the positive outweighed the negative, given the popularity of cloud computing and mobile working models.

anywhere-anydeviceThe benefits of providing flexibility where and when people work is something that many businesses are just realizing.  It took a while for the idea to catch on (and for the technology to catch up) but enterprise and small business alike are now taking advantage of flexible work programs to improve employee morale and the business bottom line. Keeping employees happy and engaged is critical to running and growing a successful business, and providing a level of flexibility in work programs can deliver a big boost to worker satisfaction.

Supporting a flexible work environment and mobile employees takes some additional attention to detail, especially when it comes to communication. If workers aren’t certain of their responsibilities and boundaries, then expectations may not be fully met.  Training and communication become key elements in the business, making sure that employees understand what to do and how to get it done before they are allowed to operate remotely and with less on-site support.

There may also be some workers who feel that disconnecting is not an option when they are allowed some flexibility in hours and place of work.  Often electing to error on the side of caution, these users may put in more hours than usual simply to make sure that their work and contribution is recognized.  It is the “out of sight, out of mind” scenario they play over and over again, fearing that they will be forgotten or their usefulness minimized simply because they are not present in the office.  On the other hand, many workers describe being more effective in their jobs because they’re able to focus better and find themselves to be more creative or efficient when working away from the office. The company must provide clear lines of communication and work validation which support offsite employees and allows workers to embrace the freedom an anytime/anywhere approach offers if they want positive and productive results.

The survey demonstrated that businesses offering flexibility in work programs saw improvement of employee work/life balance and better overall morale than those offering no such flexibility.  Building and improving trust among teams was another cited benefit, as was the positive impact to the job of finding and retaining staff.  I think the best attribute of the Anytime/Anywhere working model listed from the survey was “It is worth it!”. Maybe it’s just because I agree.

jmbunnyfeetMake Sense?

J

Source: Why Offer Anytime, Anywhere Work? | ConvergenceCoaching, LLC

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Confused about QuickBooks and the Cloud? Join the club

cloud-computingIn most regions around the country high-speed broadband is readily available, and using the Internet for working and playing online is a part of everyday life.  Facebook and Twitter and Instagram are household names and just about every conversation starts or ends with a reference to a meme.  It seems that everyone is connected and app-savvy, using high technology while doing business, doing homework, or doing just about anything.  Yet this move to online and cloud technologies has come with a high price tag for some businesses, especially small businesses trying to keep up with the pace of change and who are being encouraged to adopt just about every new thing that comes their way.  It’ll make them more efficient, more profitable, more attractive to customers, more interesting to prospects, and will allow them to do more in less time.  All of the “apps” for this and that have created a great deal of confusion for the average small business owner who may need a few tools to help get business done, and who is now facing the daunting task of figuring out which ones to use as the type and number of tools grows exponentially every day.  It used to be so simple, but now even the simple things are becoming difficult to understand – like QuickBooks, for example.

QuickBooks desktop editions, born from Quicken personal finance management software, continues to be the most popular small business bookkeeping solution available.  Yet QuickBooks is now offered as either desktop application (software you install on your PC), as a hosted solution (software installed and run on service provider systems and which you access via the Internet), or as an online application (QuickBooks online edition).  Initially, the lines were fairly clearly drawn – the desktop software gets installed on the local machine and the online edition runs from Intuit’s servers.  Then things got a bit more complicated as hosted services rolled out, and users were able to have their desktop QuickBooks managed with a service provider and accessible via an Internet connection.  Now, just to add to the confusion, Intuit delivers a new desktop app to access the online version of QuickBooks.   What?!  Yeah, you heard me.  There’s a desktop app to install to the PC (97MB!) that accesses the QuickBooks online system.

When Intuit, like to many other software companies, began pushing the online-only version of their solution, the messaging was all about making life easier with “no software” to install or manage.  Customers could simply sign up and have all the features and capability they need using only the browser on an Internet-connected machine.  Failing to consider that computing devices (PCs, tablets, phones, et al) continue to get smarter and more powerful each day, the software companies firmly believed that everything would eventually be on the Web, and the “access device” wouldn’t matter any more.  However, things haven’t turned out quite as planned, and users continue to not only demand desktop and device-based apps, they will often forgo the browser-only approach until a better app and interface comes along.  The truth is that the market wants apps and software running on their devices because the user experience and performance is almost always better than with a purely browser-based approach.  Browsers are great for visiting websites, but not so much when it comes to running business applications.  Sure, there are a lot of browser-based solutions out there, but not too many of them are as trusted or as heavily used as their desktop-based counterparts or competitors.

There is little argument to be made regarding the fact that many software developers are working towards entirely online application models, where little or no software would exist on the device and all data is managed and stored online.  What is arguable is whether or not the “fully online” model will ultimately win, or whether software will continue to be installed and maintained on the device.  Performance, functionality, integration with other applications, and usability will all influence the buyer’s decision regardless of the marketing hype.  It may simply be that users will have to try each model before they decide which one works best for them.  It seems that, with the introduction of the desktop app for QuickBooks Online, the QuickBooks-users club has voiced an opinion which sounds a lot like they liked the desktop software approach best.

Joanie Mann Bunny FeetMake Sense?

J

 

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Skinny Isn’t Just for Jeans: Lean Business and the Service Sector

Skinny Isn’t Just for Jeans: Lean Business and the Service Sector

elastic-2Doing more with less is the mantra of today’s business.  Hiring more people or throwing money at a problem is almost never the best way to solve it… even if there are people and dollars to throw.  Businesses are feeling the crunch today more than ever, in some part due to advancements in technology and the emergence of retail and “self-service” service. Once upon a time it was OK to be a fat dumb and happy business, but those days are long gone.  With competitive pressures increasing – and emerging from new sources – just about every business is feeling the need to trim some fat – cutting costs and streamlining processes even as customer demand increases.

Lean and efficient business isn’t of concern just to manufacturing sector, even though that is where you most frequently hear about initiatives relating to process improvements tied to quality management. Professional service firms should also seek to identify areas where cost or time efficiencies could be gained while at the same time preserving (or improving?) quality of service delivery.  Price of service isn’t necessarily the largest factor in meeting the competition, but quality of service for the price and delivering on customer expectation are right up there as top priorities for buyers.

Quick: What do legal professionals and assembly-line workers have in common?

More than either one might think, apparently. After all, the “lean” approach to manufacturing—a concept which rolled off the Toyota Production System, only to be delivered to ailing U.S. auto giants in the late 1970’s—wouldn’t immediately seem applicable to workplaces where the heaviest lifting involves leather briefcases. As for paring resources, such as inventory, down to a minimum—it seems like overkill when applied to pens, yellow pads, laptops and file folders.

But the lean concept long ago roared out of manufacturing and parked its principles in service industries: lean accounting, lean healthcare, lean startups.

http://performance.cfo.com/2015/05/11/the-real-skinny-on-lean/

Professional service firms are being compelled to reduce costs just to compete, and are finding that cost-cutting isn’t all that is required.  Rather than doing more with more people, firms have begun to recognize that getting more done with fewer human resources is the goal – a goal which must be achieved without sacrificing quality of service.  In fact, most firms are now actively seeking ways to increase production and improve service levels, and to do it without increasing headcount and cost.  Client needs are changing and demands for higher levels of service continue to increase as society more fully embraces social computing and DIY.  Technology is impacting how businesses do business, and sometimes is the basis for establishing a new standard by which all competitors are then measured.  

Technology advancements are among the primary drivers moving service firms to explore leaner and more efficient ways of working. As more sophisticated tech and the resultant capability it delivers is made available in the market, more businesses begin to recognize that the “traditional” providers of certain services may no longer be the most cost efficient suppliers.  Competition often emerges from some of the most unlikely of sources, and this new reality is impressing itself upon even the sturdiest of professional service firms who find themselves facing new threats to the status quo. 

Like all customers, legal clients seem to have grown fussier than ever. One study estimates that about 60% of large clients replaced one of their top two law firms last year—citing mediocre service. As is true across industries, the cost of acquiring new clients only heightens the appeal of retaining existing ones.

via The Real Skinny on Lean: It’s out of the Factory and into the Service Sector – Performance.

There is much talk among accounting and legal professionals as to what the “firm of the future” might look like.  Are these firms highly efficient producers of service that rival the lean manufacturers, leveraging insight and innovation to deliver more value? Or are they adopting technology simply for the sake of change?  There is a difference between change and improvement, and not all changes result in the desired improvements to operations, efficiency or quality of service.  For the firms seeking to increase their competitiveness in a rapidly changing market, applying measurements to the various processes the business performs can reveal the secrets to improving not only process performance and product quality, but resultant profitability. https://coopermann.com/2013/03/18/philosophy-of-process-improvement-todays-cfo-focusing-on-operations/

jmbunnyfeetMake Sense?

J