Contrary to What You Learned in Grade School… Sharing is Bad, Okay?

There is a place and time for sharing. Share your color crayons, share your toys… share your feelings with those you love. But when it comes to business technology and infrastructure, sharing isn’t always the best approach. Some things you should just keep for yourself… like the servers you use for hosting business desktops, desktop applications and business data.

When we first began the journey of bringing small business desktops and applications like QuickBooks to the Internet, the “cloud” was not yet a thing. Hosting providers put up servers in racks in data centers, installed software and stored data on behalf of customers, and did their best to find ways of making the service affordable. Elastic resources, massive scalability and built-in redundancy (which are benefits of a real cloud fabric) were not generally available nor were they even remotely affordable. Because the hardware, networking and other resources that make up the hosting infrastructure is costly, it is important for the hosting service provider to be able to spread those costs across the entire customer base.

In most cases, this meant creating shared servers where many customers run their applications and store their data. Even when a provider suggests that a customer has a “private” server, there is still a good chance the server is using shared storage and/or networking resources made accessible in the environment.

Sharing can be a good thing or a bad thing, and it often depends on the behavior of those involved. In shared application hosting environments, particularly desktop hosting environments, there is a lot of potential for intentionally and unintentionally causing problems that can and will impact other users and customers on the platform.

A simple provisioning error might allow a user to see data belonging to another company or have access to applications or services they should not.

With shared resources, bad actors and intruders can often escape permission boundaries, attaching to network shares and other computers on the platform.

Malware accidentally introduced by an innocent user from one company could easily penetrate the entire system, following paths to data storage locations and other servers, spreading the problem to many customers and systems and even data centers.

If you are operating on the compromised system you are at risk, even if the compromise wasn’t initiated by one of  your users or from within one of your applications.

In the realm of QuickBooks hosting providers, the issues around sharing infrastructure and resources have created some very difficult situations for hosts and for their customers alike – especially when it comes to dealing with computer viruses, malware and ransomware. A few high-profile events, as well as numerous incidents which have flown under the radar, have revealed just how damaging the shared approach can be.

With the IRS, AICPA and other agencies issuing increasingly strong guidance for tax and accounting professionals to protect client information, finance professionals should strongly consider the risk introduced through shared hosting service arrangements and evaluate if it is greater than the costs of having a more private system.

Cloud platforms available today are fully matured, delivering scalability and agility at price levels that are affordable even for very small businesses.  No longer solely for enterprise enjoyment, real cloud solutions and delivery models can be used by small businesses for desktop and application hosting without compromise. Every business deserves their own cloud, and we know how to make that affordable.

Cooper Mann works with teams deploying on the Microsoft Azure platform, offering an agility in design not previously available with legacy computing approaches. Because every delivery is absolutely private to each customer, the solution can be scaled up (or down!) on demand to suit the specific needs of the individual business. More important is the fact that each customer operates separately, so any bad behavior the system may suffer from is their own.

jmbunnyfeetMake Sense?

J

Your QuickBooks Connected Services Will Not Work as Expected

“Your Connected Services Will Not Work as Expected”

Intuit has notified customers of Merchant Services that QuickBooks may not work as expected if they are not running the current release.

Source: Is QuickBooks (Desktop) up to Current Release?

Over the past few weeks, I have received calls from clients that have current versions of QuickBooks (2017, for example), but the software isn’t able to update because the customer doesn’t have a maintenance plan for the software. QuickBooks displays the message saying updates are available, but the user isn’t able to download the updates and receives a message indicating that they do not have a current or in-force subscription.

Intuit is making it clear that maintenance and support is not longer an option with QuickBooks.  Not having maintenance means not getting updates, and not having updates means parts of the software and its connected services stops working. Now, even your desktop QuickBooks is exclusively subscription-based.

Make Sense?

J