QuickBooks Desktop Enterprise 2024 Security Improvements: Now with 256-bit encryption

Intuit’s release of QuickBooks Enterprise and other desktop editions for 2024 have a variety of new features, and among them is an improved level of security for your business data. Upgrading from 128-bit encryption, QuickBooks Desktop 2024 now has AES 256-bit encryption.

256-bit encryption is the strongest and most robust encryption standard commercially available. It’s widely used because it’s virtually impenetrable to brute-force attacks. 256-bit encryption is an encryption technique that uses a 256-bit key to encrypt and decrypt data. Plain text is converted to a cipher, and the encryption key is required to decrypt the data and return it to readable plain text.

256-bit encryption is used in most modern encryption algorithms, protocols, and technologies, including AES in wireless security, processor security, file encryption, and SSL/TLS.

According to Intuit, “You can be confident your data is protected with our enhanced security using industry-leading AES 256-bit encryption. QuickBooks safeguards your reputation by protecting critical customer and vendor data, such as business financials, banking information, and credit card details.

This means we translate your information into a code that only we can read to make sure only you and Intuit have access to your information. The type of encryption we use is called AES-256 (Advanced Encryption Standard with 256-bit keys) and it ensures the highest level of cryptographic security.”

With a series of robust security steps and a complex 256-bit decryption key, AES 256-bit standard is nearly impossible to break using brute-force methods and has been approved for the handling of confidential data by the U.S. Government.

A brute force attack is when a hacker tries different combinations until they arrive at the correct combination – the key. The larger the key size, the more difficult it becomes to break the encryption. We’re talking about 256-bit keys. There are 984,665,640,564,039,457,584,007,913,129,639,936 (that’s 78 digits) possible combinations. Even if you use Tianhe-2 (MilkyWay-2), which was the 4th fastest supercomputer in the world in 2022, it will take millions of years to crack 256-bit AES encryption.

In case you’re interested: The fastest supercomputer in the world, ranked in June 2023, is Frontier, an HPE Cray EX system run by the US Department of Energy, Frontier incorporates 3rd Gen AMD EPYC™ CPUs representing 8,730,112 cores that have been optimized for high-performance computing (HPC) and AI with AMD Instinct™ 250X accelerators and Slingshot-11 interconnects. Its HPL benchmark was 1.194EFLOPS (EXA – 1 quintillion – floating point operations per second). (via networkworld.com). Frontier is faster than Tianhe-2, so breaking the key could take a little less time.

Breaking encryption with no known flaws is kind of like guessing a password. If you make enough guesses, you might eventually get the password right. With strong encryption, this can take a long time. AES-256 is the most secure version of AES and is virtually unbreakable by brute force based on current computing power. It’s also considered quantum-resistant, which means that quantum computers aren’t expected to crack the cipher.

How long would it take to crack 128-bit encryption using a brute force attack? Most security professionals would answer “1 billion years”, but that’s just an estimate. A machine that can crack a DES key in a second would take about 149 trillion years to crack a 128-bit AES key. According to researchers, with the right quantum computer, AES-128 would take about 2.6110^12 years to crack, while AES-256 would take 2.2910^32 years. For reference, the universe is currently about 1.38×10^10 years old, so cracking even an AES-128 encryption with a quantum computer could take hundreds of times longer than the universe is believed to have existed.

While Intuit is improving the security of the information it stores and transmits between its systems, your company should be equally concerned with the security and protection of all your business applications and data. Using strong password policies, multi-factor authentication, and SSL for secure web app access, Noobeh’s QBonAzure services provide layers of protection on top of the $20Bn in security investments made by Microsoft.

We take data security seriously, providing solutions to address access, security, privacy and protection for business applications and data. When your QuickBooks Enterprise deployment needs a solid foundation that offers agility and performance as well as strong platform security, we have that.

Visit MendelsonConsulting.com/cloud to learn more.

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Business Data Loss is a Growing Problem

The portable computer was the secret business weapon of yesterday and is today’s essential business tool. The processing power, portability, storage, and connectivity available with laptops, tablets and smartphones has created a seamless extension to the office. Business users can work with their applications and data from just about anywhere. While mobile devices are valuable when it comes to conducting business, they also pose additional security risks. Increased efficiency, mobility, and accessibility can also mean an increased potential for a data breach or business data loss.

The workforce of today is mobile enabled. Business users, owners and managers, accounting advisors and business consultants can access all the information and analytical capability they need to perform their jobs and make informed business decisions, capturing and collecting important information while keeping productivity at the highest levels no matter where they are.

“87% of businesses rely on their employees to use their personal mobile devices to access company apps”, according to a post by Perillon. Some studies have estimated that as much as 80% of the data a company has (like customer files, contracts, financial data, product specifications) might be stored on portable devices. This means that mobility comes with risk, which is why Mendelson Consulting and Noobeh cloud services utilize cloud-based platforms and services to keep data safe and secure.

According to business data loss statistics compiled by Businessdit.com, the two most common causes of data loss are hardware failure (40%) and human error (29%). Overall, malware causes 35% of all data loss, taking advantage of the 21% of files that businesses are not protecting at all.

The stats show that it takes approximately 206 days on average to even detect a data breach, the costs of downtime and losses average around $1,410 per minute for small businesses, and 22% of SMBs close after a ransomware attack.

Data loss or theft can create big business and legal problems, too. Customer or client privacy may be compromised, sensitive information may be exposed, and confidential plans may be made public if a business doesn’t take steps to secure mobile data.

“The average cost of a data breach in 2021 was $4.24 million. That’s a huge increase from the $3.86 million cost in 2020. And it’s only going to get more expensive in the future. Companies need to be prepared to deal with the fallout from a data breach, which can include everything from legal costs to damage to their reputation.”

Businessdit.com

There’s an old saying that there are only two types of businesses: those who have lost their data and those who will. Imagine the potential chaos, risk exposure, reputation damage and the expense of losing your valuable business data or having it exposed to unauthorized parties.

While computing mobility delivers a host of advantages to the business and the user, care must be taken to ensure security, privacy, and confidentiality of the business information and protecting against business data loss.

Increased exposure to liability is a reality for any mobile business, and the risk is only multiplied by the number of systems a company has in the field. Smart businesses reduce risk by deploying secure yet versatile platforms for their workers that allow data to be stored and protected in centralized environments rather than on individual computing devices.

Via the cloud, businesses of all kinds are reaping the benefits of new and innovative service delivery, achieving the freedom and functionality a mobile working model demands. Mendelson Consulting and Noobeh cloud services have the cloud solutions and managed IT services that provide the mobile capability businesses need, but with the additional protection, additional security, and ongoing management that the value of the data demands.

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QBonAzure: QuickBooks on Microsoft Azure Delivers Great Success for Small Business


For any business, the resilience and agility of IT systems can mean the difference between performing adequately and performing with great success. When a business elects to run their QuickBooks applications and data on the Microsoft Azure cloud via QuickBooks on Azure (QBonAzure) from Noobeh, they gain numerous advantages not available with locally installed IT.

Microsoft Azure is a highly available platform, meaning that it has built-in redundancy to ensure that applications and data are always accessible, even in the event of a hardware failure. Businesses running on the platform never have to worry about whether or not their server is aging and may fail due to hardware issues.

The platform also allows Noobeh to easily scale each client’s system up or down as needed, without the need for additional installation work. This allows each client business to quickly respond to changes in demand and grow their operations as needed.

With Microsoft Azure, Noobeh can provide from a broad range of security features that are built-in as well as enhancing protection with advanced features and services from Azure, Microsoft 365 and more. This all goes to help protect against data breaches and unauthorized access to sensitive information.

Azure has a global footprint, with data centers in multiple regions around the world. Noobeh provides services from all US-based Microsoft Azure regions, allowing businesses to host their QuickBooks in the location closest to their users, reducing latency and improving performance.

Azure also offers a wide range of services that may be integrated with QuickBooks or other business data, such as analytics, artificial intelligence, and machine learning. This allows businesses to gain deeper insights into their financial data and make more informed decisions.

For businesses focused on compliance, Azure meets a wide range of industry standards and regulations, such as HIPAA, SOC 2, and PCI DSS. This can help businesses meet their compliance requirements and avoid penalties.

Overall, hosting QuickBooks on the Microsoft Azure platform can provide businesses with high availability, scalability, security, global reach, integration, and compliance advantages that can help them run their operations more efficiently and effectively.

Noobeh cloud services and QuickBooks on Azure utilize only the Microsoft cloud for their client deployments so that each business client has the benefits of big enterprise technology without the big enterprise price.

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4 Rules of Thumb for Better IT Security

Your business is a target. The simple fact of being in business makes it so. There are a lot of bad actors out there who will go to great lengths to get your personal and financial information, and they have many different and innovative approaches to get it. There are some small steps any business can take to make a big impact in protecting business data.

Here we present our 4 Rules of Thumb for better IT security; a starting place if you’re looking for somewhere to begin.

We can’t stress enough that every business should make it a priority to implement some basic information/technology security standards and regular employee training. Having more discussion on the subject helps everyone in the company learn and shows that management is paying attention. Remember that business data isn’t just word documents and spreadsheets. It’s banking and financial and other information, employee information like social security numbers and direct deposit info, customer, vendor information and more. For even a small business, the possibility data exposure or loss isn’t trivial.

NOOBEH cloud services works to keep your QuickBooks on Azure cloud deployment more secure in a variety of ways, but we always start with a few essential policies. These rules and policies can mean the difference between a small IT annoyance or catastrophic failure and data encryption, loss, or exfiltration. If you haven’t implemented these four essential policies in your business IT environment, today is the day to start.

  1. Always use strong passwords, at least 10 to 12 characters, and make them complex. Require passwords to be updated periodically. Don’t reuse passwords and avoid common words or phrases.
  2. Don’t let users operate with permissions greater than required. In applications, consider restricting functionality based on the role or job requirements. On servers and PCs (Windows, Mac, whatever), make sure users are operating as “standard” users rather than system administrators. When you reduce the permissions granted to users you prevent their accounts from performing possibly harmful actions in the system, like installing malware or damaging programs, modifying settings, or even creating backdoor user accounts.
  3. Control user account information and manage it closely. Simply knowing what user accounts exist can give hackers and phishers enough information to begin targeting logins and applying methods to crack them. Part of this includes making sure to remove or disable accounts for user accounts that are no longer needed. Every unused account that remains enabled is just another point of vulnerability. Protect system and administrative accounts and directories (like Microsoft Active Directory). Make certain that you only grant access to sensitive system and account information when absolutely necessary, and only to a completely trusted source. Also make sure to have at least one “break the glass” (back door) admin account you can use if the regular administrative account(s) become compromised.
  4. Limit the installed software to what is needed for the business and keep it current. Make sure operating systems and applications are up to date, and keep browsers and plugins updated to make sure they don’t become the weak link.

Cyber criminals are delivering waves of cyber-attacks that are both highly coordinated and far more advanced than ever before seen. Endpoint attacks have become complicated multi-stage operations, ransomware hits small business and enterprises alike, and stealth crypto mining got criminals into unsuspecting corporate networks. The year has been awash with massive data leaks, expensive ransomware payouts and the realization of a completely new and extremely complicated threat landscape. The bad guys have upped their threat game in a big way.

Diligence is required to help protect valuable business information assets. Following these four rules of thumb will help the business avoid becoming easy prey and can provide a foundation for greater system security and a more streamlined approach to identity management, applications and access.

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Cybersecurity Terms Every Business Owner Should Know, and Zombies are Bad

The world of cybersecurity constantly changes, making ongoing education the key to understanding the threats businesses face and how to possibly deal with them.

Cybersecurity is often defined as a set of techniques for protecting an organization’s digital infrastructure – the networks, systems, and applications – from being compromised by attackers and other threat actors. Cybersecurity is comprised of the efforts to design, implement, and maintain security for any organization network which is connected to the Internet.

Cybersecurity is made up of the technology, people, and processes which create strategies to protect sensitive data, ensure business continuity, and safeguard against financial loss.

To understand what cybersecurity entails, it is important to have a basic understanding of the relevant terminology.

Starting with a few that are frequently misused, here are some cybersecurity terms to add to your business vocabulary.

Data are the bits and bytes. When multiple bits and bytes are combined, they make up information. Knowledge is required to turn information into action.

A threat is the possibility that something bad that might happen, while a risk includes the probability of the bad thing happening and the possible result.

Risk Management is the process of responding to the possibility that something bad might happen. Traditionally, there are four options for managing risk in the business: accept it, transfer it to someone else, avoid it altogether, or mitigate it (reduce the severity).  To manage cybersecurity risk, many businesses establish requirements or controls to identify activities, processes, practices, or capabilities an organization may have. Controls may or may not be mandatory, but requirements generally are.

Information Security, or Information Assurance, is the protection of facts, news, knowledge, or data in any form. Information Assurance is an important aspect of preserving business resources and is often combined with cybersecurity, although it isn’t squarely in that area. Where cyber addresses digital, information security must also address non-digital such as paper, human knowledge or memorized, stone tablets, pictures, and signals or whatever.

Authentication is the process of proving an individual is who they say they are (claiming an identity and then proving it), whereas authorization is the use of access controls to determines and enforces what authenticated users are permitted to do within a computer system. Access Controls are the means and mechanisms of managing access to and use of resources by users.

Audits, in cybersecurity, are usually performed after a security incident. In general, an audit is an official inspection of some type. An assessment is often more like a health check for gauging capability or status. Audits may be performed internally or by outside entities. Compliance is meeting a requirement, whether internal or external. Sometimes these are regulatory requirements where a certification or attestation of some type is shown. Both audits and assessments may be required to be compliant with certain standards or designations.

A cyberattack is any attempt to violate the security perimeter of a logical environment. This could be a single computer system, a local or wide-area network, a cloud server, etc. – whatever is within your “perimeter” and is interconnected with your systems, regardless of location in the physical world. Cyberespionage, on the other hand, is the unlawful and unethical act of violating the privacy and security of an organization for the purposes of leaking data or disclosing internal, confidential, or private information.

And then there’s malware (malicious software), which includes any code that is written for the specific purpose of causing harm, disclosing information or in some other way violating the security or stability of a system. The malware category includes lots of different types of terrible and potentially damaging programs including virus, worm, Trojan horse, logic bomb, backdoor, Remote Access Trojan (RAT), rootkit, ransomware, and spyware/adware and more.

To better-secure your systems, multi-factor or two-factor authentication is suggested. Multi-(multiple) factor and two-factor authentication are a means of verifying a “claimed” identity using two or more types of proof (authentication factors). The password is typically the initial proof provided, and the other factor/method might be SMS to your phone or possibly an authenticator app.

For example: You claim that the email address is your identity, and you verify that by entering your password. That is one “factor” that proves your identity. But if your password gets hacked or revealed, it would be good to have another layer of protection on that login. Two is better than one in this case; MFA (multi-factor) and 2FA (two-factor) authentication is considered stronger than any single factor authentication and requires another method (factor) of identification to prove your identity.

Finally, there are zombies. Yes, Zombies. This is a term that relates to the concept of a malicious network of “bots” (a botnet). Botnets are made up of poor, innocent computers that are compromised by malicious code so that they can run remote control or other agents. The agents give the attackers the ability to use the system’s resources to do nefarious things, like perform illicit or criminal actions. The zombie can be the system that hosts the malware agent of the botnet, or it could be the malware agent itself. Either way, zombies are bad.

Security is an essential consideration for every business, and the Internet and the interconnected design of today’s technology has made things so much more complicated. The most important thing is to be aware of the threat and how that landscape is changing, and to educate team members so that everyone in the company participates in keeping the system, and the business, protected.

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The Question You Never Want to Have to Ask

Why MFA Shouldn’t Be Optional

“Do you offer any help for decrypting files due to ransomware?”

This is a question we are asked with more frequency than ever before. And, sadly, it is often followed up with the information that their files were on “an internal server that was missed in the backup protocol by IT”.

Email phishing and brute force attacks are the most common methods cyber criminals use to get into your business network where they can set up to initiate ransomware attacks. The ransomware (malware) encrypts your data, which becomes unrecoverable without the decryption key. Usually, the only way to recover from a malware/ransomware attack is to rebuild systems and restore data from backups. If you have backups.

A “brute force” attack is typically used to get personal information such as passwords or passphrases, usernames, and Personal Identification Numbers (PINS). Scripts or specialized apps are used to carry out a string of continuous attempts to get the information desired. Cybersecurity researchers at Coveware analyzed ransomware attacks during the second quarter of 2021 and found that phishing and brute force attacks on unsecured desktops (remote and local) are among the most popular entry points for starting ransomware attacks. This is at least partly because it is relatively cheap and can be highly effective.

Phishing attacks are when cyber criminals send emails containing a malicious file attachment or hyperlink directing to a compromised website that delivers ransomware. Attacks against desktop logins include methods where cyber criminals use brute force to leverage weak or default usernames and passwords – or even get access because they got legitimate login credentials via a phishing email.

Software vulnerabilities and web-based application services are also among the popular vectors for delivering ransomware or exposing corporate networks to cyber criminals. While this type of attack is somewhat less frequent than the others, they are often leveraged by some of the most sophisticated and disruptive ransomware groups and nation/state bad actors.

  • Sodinokibi – also known as REvil – is responsible for some of the most high-profile ransomware attacks this year, including the massive ransomware attack on customers of Kaseya.
  • Contij – one of the most high-profile attacks by the group was the attack against the Irish healthcare system. Healthcare services across Ireland remained disrupted for months.
  • Avaddon – ransomware distributed via phishing emails.
  • Mespinoza and Hello Kitty are new forms of ransomware recently identified.

All of these have a common purpose in that they take advantage of weaknesses in security and exploit phishing tactics to lay the foundation for an attack on your network and possibly others.

Keeping systems updated, applying security patches and application software updates is an important aspect to keeping things secure. Known vulnerabilities can be exploited to gain access to the network, so keeping up with updates as the vendor supplies them has become more important than ever.

To help protect networks from being compromised, businesses should also apply multi-factor authentication (MFA) to desktop and applications.

MFA is an important tool to help stop intruders from breaching accounts and gaining access to the corporate network, and it can be the difference between keeping your data safe and working or discovering your files are digitally encrypted and completely unusable. Data encryption changes the data into code, and only the decryption key can read the code and return the data to a useable form. If you don’t have the key, the data typically cannot be decrypted.

Cyberattacks continue to evolve in their sophistication and frequency, and consequences of such attacks are growing. Private companies and public agencies alike must adapt their security techniques and embrace new security technologies while providing more end-user education and training.

Mendelson Consulting and NOOBEH Cloud Services take security very seriously and we have the experience and expertise to assist businesses with transforming their operations to be more efficient and effective. Our cloud team works exclusively with private tenant accounts on Microsoft Azure, and offers MFA security and other solutions to protect local and remote resources, helping keep your valuable information safe and available when you need it.

“How can we get started?” is the question you should be asking.

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